Accounting Administrative Assistant

SUMMARY:
The Accounting Administrative Assistant position will provide advanced support handling a wide variety of administrative functions at the corporate office - supporting the accounting department through a variety of tasks. These responsibilities may include but are not limited to, setting up vendors, working with per diem requests, processing credit applications, checking credit references, answering incoming phone calls, and working with credit card processing and reporting. This role will be familiar with oil field services concepts, practices and procedures and following departmental standard operating procedures to complete tasks. Additionally, this role may handle special projects from management as assigned and will work under limited supervision.

These objectives will be achieved by an experienced, proactive, highly organized, and detail-oriented administrator who has solid communication, administration, and analytical thinking skills, while also fostering a positive work environment in the operational scope of this growing oil field services company.

KEY RESPONSIBILITIES:
Performs clerical and administrative support tasks.
Effectively communicates by phone and email to internal and external customers.
Responsible for performing office tasks such as distributing, filing and/or maintaining department documents, company data and limited confidential records; processing transactions and other similar duties, such as but not limited to job tickets, billing, invoicing, shipping, and support with personnel documents.
Supports work procedures to improve efficiency and effectiveness of assigned operations.
Assist in accounts payable and account receivable operations when needed.
Assist in per diem issuance and reporting.
Assist the controller in special projects when needed.
Prepare reports, presentations or correspondence as directed.
Responsible for ensuring compliance with established corporate standards.
All other duties, as assigned by Axis management.

QUALIFICATIONS:
Minimum High School Degree or equivalent; higher level education or administrative certifications a plus.
Advanced computer skills including proficient knowledge of Microsoft Office suite and database management systems.
Minimum three (3) years demonstrated experience of multi-tasking office administrative responsibilities, including data collection, analysis, ability to evaluate company documents and materials of various sources and able to organize and communicate to appropriate personnel.
Professional integrity, sense of responsibility and accountability and confidentiality.
Highly organized and efficient worker; skilled at multi-tasking.
Strong communication skills, verbal and written and attentive listener
Willing to take initiative and work independently when needed.
Strong organizational, problem-solving, and analytical thinking skills.
Ability to manage priorities, multiple projects, workflow and meet deadlines.
Commitment to customer service and ability to work in a fast-paced, team-oriented environment.
Ability to clear eligibility on Axis pre-employment requirements.
Receipt of proof of eligibility to work in the United States, as required by law.